2023 EXHIBITOR AND SPONSOR REGISTRATION
View the 2023 Exhibitor Prospectus
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2023 AADGP Dental Group Expo Exhibitor Levels & Benefits
The following chart shows the various exhibiting levels and the tangible benefits you will receive for each level. You will have the opportunity to network and promote your products with conference attendees during dedicated Exhibit Hall hours as well as during the Thursday evening reception. As an exhibitor, you are encouraged to participate in the social events, meals and educational sessions on a space-available basis. These activities increase your opportunity to build relationships!
Exhibit Hall Tabletop Display
The Exhibit Hall is open to conference attendees on Thursday, February 2 and Friday, February 3. Please note, this is a tabletop exhibit only and space is limited.
You will be provided with one 6’ x 30” table and two chairs for each tabletop exhibit. The footprint of your exhibit may not exceed the size of a table: 72” x 30” (height not to exceed approximately 5’ above the table with an 8’ maximum from the floor to the top of the tabletop exhibit, not to exceed 6’ wide).
Includes the following: Educational sessions (space-available basis), Wednesday Welcome Reception, Thursday Reception, Friday Reception, and all food functions on Thursday and Friday.
EXHIBITOR BENEFITS
PLATINUM*
Member $7,800
Non-member $9,300
Tabletop Exhibit Location
Complimentary conference registration. Attend all educational sessions (except Pre-Conference Workshop).
Opportunity to purchase additional conference registrations (badge exchanges or swapping not permitted)
Special acknowledgment in the conference program. (Registered Exhibitor listing info due by December 2).
Receive attendee list approximately three weeks prior to conference and three weeks post-conference.
GOLD
Member $6,000
Non-member $7,500
Tabletop Exhibit Location
Complimentary conference registration. Attend all educational sessions (except Pre-Conference Workshop).
Opportunity to purchase additional conference registrations (badge exchanges or swapping not permitted)
Special acknowledgment in the conference program. (Registered Exhibitor listing info due by December 2).
Receive attendee list approximately three weeks prior to conference and three weeks post-conference.
SILVER
Member $4,200
Non-member $5,700
Tabletop Exhibit Location
Complimentary conference registration. Attend all educational sessions (except Pre-Conference Workshop).
Opportunity to purchase additional conference registrations (badge exchanges or swapping not permitted)
Special acknowledgment in the conference program. (Registered Exhibitor listing info due by December 2).
Receive attendee list approximately three weeks prior to conference and three weeks post-conference.
BRONZE
Member $2,400
Non-member $3,900
Tabletop Exhibit Location
Complimentary conference registration. Attend all educational sessions (except Pre-Conference Workshop).
Opportunity to purchase additional conference registrations (badge exchanges or swapping not permitted)
Special acknowledgment in the conference program. (Registered Exhibitor listing info due by December 2).
Receive attendee list approximately three weeks prior to conference and three weeks post-conference.
* Platinum Level Exhibitors may select their table location on a first-come, first-served registration basis.
2023 Dental Group Expo Sponsorship Opportunities
Sponsorships are available to paid exhibitors on a first-come, first-served basis. If sponsorships are still available within four weeks of the Expo, they may be open to non-exhibitors.
Quantity Available
Friday Reception Entertainment
Thursday Keynote Speaker
Friday Keynote Speaker
Fiddle Toys
Water Stations
Lanyard Sponsor
Wednesday Welcome Reception
Thursday Night Reception
Thursday Exhibit Hall Lunch
Friday Exhibit Hall Lunch
Thursday Night Photo Booth
Thursday Refreshment Break - Morning
Thursday Refreshment Break - Afternoon
Friday Refreshment Break - Morning
Friday Refreshment Break - Afternoon
Thursday Continental Breakfast
Friday Continental Breakfast
Tote Bags
Conference Notepad
Hand Sanitizer Bottles
Mobile App
Pens
Welcome Gift
Sponsorship Includes:
Friday Reception Entertainment
Thursday Keynote Speaker
Friday Keynote Speaker
Fiddle Toys
Water Stations
Lanyard Sponsor
Wednesday Welcome Reception
Thursday Night Reception
Thursday Exhibit Hall Lunch
Friday Exhibit Hall Lunch
Thursday Night Photo Booth
Thursday Refreshment Break - Morning
Thursday Refreshment Break - Afternoon
Friday Refreshment Break - Morning
Friday Refreshment Break - Afternoon
Thursday Continental Breakfast
Friday Continental Breakfast
Tote Bags
Conference Notepad
Hand Sanitizer Bottles
Mobile App
Pens
Welcome Gift
Price per Sponsorship (reflects 50% discount for Corporate Members)
Friday Reception Entertainment
Thursday Keynote Speaker
Friday Keynote Speaker
Fiddle Toys
Water Stations
Lanyard Sponsor
Wednesday Welcome Reception
Thursday Night Reception
Thursday Exhibit Hall Lunch
Friday Exhibit Hall Lunch
Thursday Night Photo Booth
Thursday Refreshment Break - Morning
Thursday Refreshment Break - Afternoon
Friday Refreshment Break - Morning
Friday Refreshment Break - Afternoon
Thursday Continental Breakfast
Friday Continental Breakfast
Tote Bags
Conference Notepad
Hand Sanitizer Bottles
Mobile App
Pens
Welcome Gift
IMPORTANT DATES
December 2, 2022
Last day to cancel with only 50% fee
Exhibitor listing due for on-site program book
December 16, 2022
Table locations due from Platinum level exhibitors
December 19, 2022
Table assignments shared with Platinum Level exhibitors
January 31, 2023
First day shipments accepted at hotel
February 1, 2023
Exhibitor registration and tabletop set up
February 2, 2023
Exhibit Hall open
SCHEDULE OF EVENTS
(Subject to Change)
Wednesday, February 1, 2023
Exhibitor Move in 1:00 pm – 5:00 pm
Pre-Conference Workshop 1:00 pm – 5:00 pm
Welcome Reception
Thursday, February 2, 2023
Exhibit Hall open all day
Breaks, lunch and reception in exhibit hall
Evening Reception held in exhibit hall
Friday, February 3, 2023
Exhibit Hall open until 4:00 pm
Exhibit tear down at 4:00 pm – 8:00 pm
Evening Reception with Penn & Teller 4:45 pm – 7:00pm
Additional Information
Registration Acknowledgement
You will receive immediate confirmation of your registration.
Changes to Your Registration
Changes to your registration will not be accepted over the phone. Changes must be in writing via:
Email: aadgp@aadgp.org
Cancellations and Refunds
Exhibit table cancellations must be advised in writing to the AADGP Headquarters office. Cancellations received prior to December 2, 2022 will receive a 50% refund of exhibit table fees. No refunds will be given on or after December 2, 2022. Eligible refunds will be issued after the conclusion of the meeting. There are no refunds for sponsorships.
Checks/Money Order/Bank Draft
- Please make checks payable to AADGP
- All payments must be in U.S. dollars
ACH Transfers are available upon request
Credit Card
All major credit cards are accepted: American Express, Bankcard, MasterCard and Visa. Credit card payments will appear as AADGP on your credit card statement.
COVID-19 REGULATIONS (As of July 27, 2022; subject to change.)
AADGP requests everyone be up to date with COVID-19 vaccines (after second booster). Currently, masks are not required for meeting attendees though they are encouraged. By attending the in-person AADGP 2023 Expo, you certify that you have not been exposed to a confirmed or suspected case of COVID-19 or have been diagnosed with COVID-19 and not yet been cleared as non-contagious by state or local public health authorities or the healthcare team responsible for their treatment by the start of the Meeting.
Liability Waiver, Assumption of Risk and Release: You acknowledge that you derive personal benefit from your attendance at this in-person AADGP Expo and willingly engage in the Meeting. By registering for the AADGP Expo, you hereby release, waive and forever discharge any and all liability, claims and demands of whatever kind or nature against AADGP and its speakers and exhibitors, including in each case, without limitation, their directors, officers, employees, volunteers and agents (the “Released Parties”), either in law or in equity, to the fullest extent permissible by law, including but not limited to, damages or losses caused by the negligence, fault or conduct of any kind on the part of the Released Parties, including but not limited to death, bodily injury, illness, economic loss, or loss or damage to property, which you, your heirs, assignees, next of kin and/or legally appointed or designated representatives, may have or which may hereinafter accrue on your behalf, which arise or may hereafter arise from your participation in the Meeting. Your attendance at an in-person AADGP Expo includes possible exposure to and illness from communicable diseases, including but not limited to COVID-19. While particular rules, vaccination and personal discipline may reduce this risk, the risk of serious illness and death still exists. You knowingly and freely assume all such risks associated with attending the AADGP Expo, even if arising from the negligence, fault or conduct of any kind on the part of the Released Parties.
BY ATTENDING AND/OR PARTICIPATING IN THE AADGP EXPO, YOU ARE DEEMED TO HAVE GIVEN A FULL RELEASE OF LIABILITY TO THE RELEASED PARTIES TO THE FULLEST EXTENT PERMITTED BY LAW AND ARE ASSUMING THE RISK OF POSSIBLE EXPOSURE TO COMMUNICABLE DISEASES, INCLUDING BUT NOT LIMITED TO COVID-19.
EXHIBITOR REGISTRATION
Interested in member pricing? Click here to join AADPG today!
Looking for offline registration? View and download our fillable registration form and email it to our team.