2023 EXHIBITOR AND SPONSOR REGISTRATION

View the 2023 Exhibitor Prospectus 

 

Interested in member pricing? Click here to join AADPG today!

2023 AADGP Dental Group Expo Exhibitor Levels & Benefits

The following chart shows the various exhibiting levels and the tangible benefits you will receive for each level. You will have the opportunity to network and promote your products with conference attendees during dedicated Exhibit Hall hours as well as during the Thursday evening reception. As an exhibitor, you are encouraged to participate in the social events, meals and educational sessions on a space-available basis. These activities increase your opportunity to build relationships!

Exhibit Hall Tabletop Display

The Exhibit Hall is open to conference attendees on Thursday, February 2 and Friday, February 3. Please note, this is a tabletop exhibit only and space is limited.

You will be provided with one 6’ x 30” table and two chairs for each tabletop exhibit. The footprint of your exhibit may not exceed the size of a table: 72” x 30” (height not to exceed approximately 5’ above the table with an 8’ maximum from the floor to the top of the tabletop exhibit, not to exceed 6’ wide).

Includes the following: Educational sessions (space-available basis), Wednesday Welcome Reception, Thursday Reception, Friday Reception, and all food functions on Thursday and Friday.

EXHIBITOR BENEFITS

PLATINUM*
Member $7,800
Non-member $9,300
Tabletop Exhibit Location
Prime
Complimentary conference reg- istration Attend all educational sessions (except Idea Exchanges)
4 company representatives
Opportunity to purchase additional conference registrations (badge exchanges or swapping not permitted)
2
Special acknowledgment in the conference program (Registered Exhibitor listing info due by December 2)
Yes
Receive attendee list approximately three weeks prior to conference and three weeks post-conference
Yes
GOLD
Member $6,000
Non-member $7,500
Tabletop Exhibit Location
Deluxe
Complimentary conference reg- istration Attend all educational sessions (except Idea Exchanges)
3 company representatives
Opportunity to purchase additional conference registrations (badge exchanges or swapping not permitted)
Not Avaialble
Special acknowledgment in the conference program (Registered Exhibitor listing info due by December 2)
Yes
Receive attendee list approximately three weeks prior to conference and three weeks post-conference
Yes
SILVER
Member $4,200
Non-member $5,700
Tabletop Exhibit Location
Good
Complimentary conference reg- istration Attend all educational sessions (except Idea Exchanges)
2 company representatives
Opportunity to purchase additional conference registrations (badge exchanges or swapping not permitted)
Not Avaialble
Special acknowledgment in the conference program (Registered Exhibitor listing info due by December 2)
Yes
Receive attendee list approximately three weeks prior to conference and three weeks post-conference
Yes
BRONZE
Member $2,400
Non-member $3,900
Tabletop Exhibit Location
Standard
Complimentary conference reg- istration Attend all educational sessions (except Idea Exchanges)
1 company representative
Opportunity to purchase additional conference registrations (badge exchanges or swapping not permitted)
Not Avaialble
Special acknowledgment in the conference program (Registered Exhibitor listing info due by December 2)
Yes
Receive attendee list approximately three weeks prior to conference and three weeks post-conference
Yes

* Platinum Level Exhibitors may select their table location on a first-come, first-served registration basis.

2023 Dental Group Expo Sponsorship Opportunities

Sponsorships are available to paid exhibitors on a first-come, first-served basis. If sponsorships are still available within four weeks of the Expo, they may be open to non-exhibitors.

Quantity Available

Friday Reception Entertainment

Two (2)

Thursday Keynote Speaker

One (1)

Friday Keynote Speaker

SOLD OUT

Fiddle Toys

One (1)

Water Stations

Two (2)

Lanyard Sponsor

SOLD OUT

Wednesday Welcome Reception

Five (5)

Thursday Night Reception

Five (5)

Thursday Exhibit Hall Lunch

Two (2)

Friday Exhibit Hall Lunch

Two (2)

Thursday Night Photo Booth

SOLD OUT

Thursday Refreshment Break - Morning

SOLD OUT

Thursday Refreshment Break - Afternoon

SOLD OUT

Friday Refreshment Break - Morning

SOLD OUT

Friday Refreshment Break - Afternoon

One (1)

Thursday Continental Breakfast

Three (3)

Friday Continental Breakfast

Three (3)

Tote Bags

SOLD OUT

Conference Notepad

SOLD OUT

Hand Sanitizer Bottles

One (1)

Mobile App

One (1)

Pens

SOLD OUT

Welcome Gift

Multiple
Sponsorship Includes:

Friday Reception Entertainment

Recognition on the Expo website, on-site materials and on signage during the dinner. Opportunity for 1 minute on-stage prior to show.

Thursday Keynote Speaker

Recognition on the Expo website, on-site materials and session signage. Sponsor will be acknowledged from the podium. Includes one marketing piece on each session attendee’s chair.

Friday Keynote Speaker

Recognition on the Expo website, on-site materials and session signage. Sponsor will be acknowledged from the podium. Includes one marketing piece on each session attendee’s chair.

Fiddle Toys

The sponsor of fiddle toys, that will be placed on every table in the general session room, will receive recognition on the Expo website, in on-site materials and on signage.

Water Stations

The sponsor of the Water Stations in the general session room and exhibit space will receive recognition on the Expo website, the on-site materials, signage at the event, and their logo on water cups.

Lanyard Sponsor

One color logo on 1/2” lanyard of your standard color choice. Lanyards are given to all attendees and exhibitors.

Wednesday Welcome Reception

The sponsor of the Welcome Reception will receive recognition on the Expo website, the on-site materials, and on signage at the event. If single sponsor at $15,000 will also receive logo on napkins.

Thursday Night Reception

The sponsor of the Thursday Night Reception will receive recognition on the Expo website, the on-site materials, and on signage at the event. If single sponsor at $15,000 will also receive logo on napkins.

Thursday Exhibit Hall Lunch

Recognition on the Expo website, on-site materials and on signage during the lunch.

Friday Exhibit Hall Lunch

Recognition on the Expo website, on-site materials and on signage during the lunch.

Thursday Night Photo Booth

Recognition on the Expo website and on-site materials. Your one-color logo (white) will be printed on the photos along with the AADGP Dental Group Expo logo.

Thursday Refreshment Break - Morning

Recognition on the Expo website, on-site materials and on signage during the break

Thursday Refreshment Break - Afternoon

Recognition on the Expo website, on-site materials and on signage during the break.

Friday Refreshment Break - Morning

Recognition on the Expo website, on-site materials and on signage during the break.

Friday Refreshment Break - Afternoon

Recognition on the Expo website, on-site materials and on signage during the break.

Thursday Continental Breakfast

The sponsor of the Thursday Continental Breakfast will receive recognition on the Expo website, the on-site materials, and on signage at the event.

Friday Continental Breakfast

The sponsor of the Friday Continental Breakfast will receive recognition on the Expo website, the on-site materials, and on signage at the event.

Tote Bags

Recognition on the Expo website and on-site materials. Your one-color logo (white or black based on bag) will be imprinted on bag along with the AADGP logo. Sponsor may provide one piece of marketing collateral to be placed into each attendee’s bag. Tote bags will be select- ed and purchased by AADGP.

Conference Notepad

Provide conference attendees with an essential tool — a place to take and keep all of their notes from the educa- tional sessions — and refer to again, long after the con- ference is over. Sponsor’s one-color logo will be featured in the notebook.

Hand Sanitizer Bottles

2oz Hand Sanitizer with company logo, provided to all attendees and exhibitors.

Mobile App

Banner ad on Mobile app that will be used by all attendees and exhibitors.

Pens

Recognition on the Expo website and on-site materi- als. Your one-color logo white or black depending on pen) will be imprinted on the pen and placed into each attendee’s tote bag. Pen will be selected and purchased by AADGP.

Welcome Gift

Sponsor(s) provide an imprinted gift (calendar, USB drive, calculator, etc.) for placement into each attendee’s tote bags (pending AADGP approval). Quantities will be de- termined by AADGP.
Price per Sponsorship (reflects 50% discount for Corporate Members)

Friday Reception Entertainment

$25,000 EACH

Thursday Keynote Speaker

$20,000

Friday Keynote Speaker

$20,000

Fiddle Toys

$10,000

Water Stations

$7,500 EACH

Lanyard Sponsor

$5,000

Wednesday Welcome Reception

$5,000 EACH

Thursday Night Reception

$5,000 EACH

Thursday Exhibit Hall Lunch

$5,000 EACH

Friday Exhibit Hall Lunch

$5,000 EACH

Thursday Night Photo Booth

$5,000

Thursday Refreshment Break - Morning

$5,000

Thursday Refreshment Break - Afternoon

$5,000

Friday Refreshment Break - Morning

$5,000

Friday Refreshment Break - Afternoon

$5,000

Thursday Continental Breakfast

$3,500

Friday Continental Breakfast

$3,500

Tote Bags

$3,000

Conference Notepad

$2,500

Hand Sanitizer Bottles

$2,500

Mobile App

$2,500

Pens

$1,000

Welcome Gift

$500 + item

IMPORTANT DATES

December 2, 2022

Last day to cancel with only 50% fee

Exhibitor listing due for on-site program book

December 9, 2022

Table locations due from Platinum level exhibitors

December 16, 2022

Table assignments shared with Platinum Level exhibitors

January 31, 2023

First day shipments accepted at hotel

February 1, 2023

Exhibitor registration and tabletop set up

February 2, 2023

Exhibit Hall open

TENTATIVE SCHEDULE OF EVENTS

(Subject to Change)

Wednesday, February 1, 2023

Move in

Welcome Reception

Thursday, February 2, 2023

Exhibit Hall open all day

Breaks, lunch and reception in exhibit hall

Friday, February 3, 2023

Exhibit Hall open through afternoon break Tear down

Additional Information

Registration Acknowledgement

You will receive immediate confirmation of your registration.  

Changes to Your Registration

Changes to your registration will not be accepted over the phone. Changes must be in writing via:

Email:  aadgp@aadgp.org 

Cancellations and Refunds

Exhibit table cancellations must be advised in writing to the AADGP Headquarters office. Cancellations received prior to December 2, 2022 will receive a 50% refund of exhibit table fees. No refunds will be given on or after December 2, 2022.  Eligible refunds will be issued after the conclusion of the meeting. There are no refunds for sponsorships. 

Checks/Money Order/Bank Draft

  • Please make checks payable to AADGP
  • All payments must be in U.S. dollars

ACH Transfers are available upon request

Credit Card

All major credit cards are accepted: American Express, Bankcard, MasterCard and Visa. Credit card payments will appear as AADGP on your credit card statement.

COVID-19 REGULATIONS (As of July 27, 2022; subject to change.) 

AADGP requests everyone be up to date with COVID-19 vaccines (after second booster). Currently, masks are not required for meeting attendees though they are encouraged. By attending the in-person AADGP 2023 Expo, you certify that you have not been exposed to a confirmed or suspected case of COVID-19 or have been diagnosed with COVID-19 and not yet been cleared as non-contagious by state or local public health authorities or the healthcare team responsible for their treatment by the start of the Meeting. 

Liability Waiver, Assumption of Risk and Release: You acknowledge that you derive personal benefit from your attendance at this in-person AADGP Expo and willingly engage in the Meeting. By registering for the AADGP Expo, you hereby release, waive and forever discharge any and all liability, claims and demands of whatever kind or nature against AADGP and its speakers and exhibitors, including in each case, without limitation, their directors, officers, employees, volunteers and agents (the “Released Parties”), either in law or in equity, to the fullest extent permissible by law, including but not limited to, damages or losses caused by the negligence, fault or conduct of any kind on the part of the Released Parties, including but not limited to death, bodily injury, illness, economic loss, or loss or damage to property, which you, your heirs, assignees, next of kin and/or legally appointed or designated representatives, may have or which may hereinafter accrue on your behalf, which arise or may hereafter arise from your participation in the Meeting. Your attendance at an in-person AADGP Expo includes possible exposure to and illness from communicable diseases, including but not limited to COVID-19. While particular rules, vaccination and personal discipline may reduce this risk, the risk of serious illness and death still exists. You knowingly and freely assume all such risks associated with attending the AADGP Expo, even if arising from the negligence, fault or conduct of any kind on the part of the Released Parties. 

BY ATTENDING AND/OR PARTICIPATING IN THE AADGP EXPO, YOU ARE DEEMED TO HAVE GIVEN A FULL RELEASE OF LIABILITY TO THE RELEASED PARTIES TO THE FULLEST EXTENT PERMITTED BY LAW AND ARE ASSUMING THE RISK OF POSSIBLE EXPOSURE TO COMMUNICABLE DISEASES, INCLUDING BUT NOT LIMITED TO COVID-19.

EXHIBITOR REGISTRATION

Interested in member pricing? Click here to join AADPG today!

Looking for offline registration? View and download our fillable registration form and email it to our team. 

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